Training School in Tallinn, Estonia, 13–16 March 2018

Call for Applications

COST-Action IS1310 ‘Reassembling the Republic of Letters’

Training School in Tallinn, Estonia, 13–16 March 2018

‘EMLO on the road’



The third Training School of the Action will take place in March 2018 in Tallinn, Estonia.



Tuesday, 13th – Friday, 16th March 2018



The purpose of the Training School is to learn how to prepare metadata for publication in a union catalogue of early modern correspondence.



2 trainers and 12 trainees



Generously funded by COST Action IS 1310, the Under and Tuglas Literature Centre of the Estonian Academy of Sciences is hosting the third ‘Reassembling the Republic of Letters’ Digital Humanities Training School, in Tallinn.

We invite researchers to submit applications to a Training School to be held in Tallinn from 13 March to 16 March 2018.



The aim of the Training School is to teach participants to collate, standardize, and prepare for publication early modern correspondence metadata in a format that is compatible with a union catalogue in addition to meeting the needs and requirements of the contributing scholar’s own work and focus of research.



The training sessions will be conducted by Miranda Lewis (Editor) and Charlotte Marique (Editorial Assistant) of the online database Early Modern Letters Online [EMLO], which is maintained by the Cultures of Knowledge project at the University of Oxford. Using tools developed specifically for metadata preparation, and in combination with standards that enable interoperability, participants will learn how to collate and structure epistolary metadata for publication in a union catalogue. Attendees will be shown how to take advantage of pre-existing, standardized early modern person and place metadata, together with relevant associated authority file references and links. The sessions will be tailored to help clarify specific issues and problems that arise in the course of work with epistolary metadata assembled from a wide range of sources and in pre-existing formats.

All participants are encouraged to bring their own metadata (whether pre-structured, partially structured, or unstructured), but in special cases sample metadata can be supplied for training purposes. Sessions will be conducted in English, and supporting documents and guides in English and  German will be available. Each participant will be required to bring a laptop for use during the sessions that will enable work with online tools and is capable of running Excel. Please note that tablets will not be suitable. Although a basic knowledge of Excel will be assumed, full training in all relevant spreadsheet work will be provided.



A maximum of 12 participants can be invited. Applications are welcomed from scholars in all countries participating in the Action. This Training School is funded by a supplementary grant made available in the first instance to ‘Inclusiveness and Target Countries’, so if the event is oversubscribed preference will be shown to applicants from these countries.[1] Also encouraged to apply are early career scholars, representatives from institutions with large holdings of early modern correspondence, and individuals prepared to help disseminate the taught epistolary standards, techniques, and tools in their scholarly communities. Preference will be shown also to scholars working on correspondences that intersect with the broad international republic of letters, but the selectors will hope to include representatives from a wide range of disciplines and correspondences.


Costs and Reimbursement

Prior to the Training School, each trainee will receive by email an affirmation letter stipulating his/her participation and grant. The grant is intended to cover the majority of the Trainees’ travel, accommodation, and subsistence during the Training School. Individual grants will average €800.00 and will be awarded at the discretion of the selection panel based upon on the country of origin of each Trainee and the total funds available.

Invited trainees will be required to pay for their own travel prior to travel and for their accommodation and subsistence during the Training School. Participants will be reimbursed according to the COST Action guidelines after the Training School.



Applications should contain the following:

  • a brief C.V.
  • a short description of the most relevant research project(s) in which you are involved (300 words), including a brief description of the metadata you could bring to the Training School and the correspondences with which you are working.

Please use the subject line: ‘Application for March Training School’ in your emailed application.



Applications will be selected by a panel consisting of the following persons:


Applications should be sent to:


The deadline for the submission of applications is Monday 15 January 2018 Tuesday 30 January (deadline extended).

The date of notifications for the selected participants will be Monday 5 February 2018.



Selected participants will be required to register and download their grant on the e-COST platform:


Contact person for queries on the content of the Training School:

Miranda Lewis (Training School Trainer), Oxford University:


Contact person for financial questions/reimbursements:

Arno Bosse (Manager), Oxford University:


Contact person in Tallinn for questions about local details:

Kristi Viiding (Training School Coordinator), Estonian Academy of Sciences:




[1] Inclusiveness and Target Countries: Bosnia and Herzegovina; Bulgaria; Croatia; Czech Republic; Estonia; Latvia; fYR Macedonia; Greece; Hungary; Lithuania; Luxembourg; Malta; Poland; Portugal; Romania; Serbia; Slovakia; Slovenia.